Bus and Van Charters

Columbia Transportation provides bus and van charter services. Quotes and reservations can be made by completing a request form.

  • Vehicles range from 11-passenger vans to 54-passenger coaches.
  • Charter requests should be submitted with as much advance notice as possible (at least 2-3 weeks prior) to ensure that vehicle(s) will be available.
  • Requesting services through Columbia Transportation ensures that all students, staff and faculty are covered under Columbia’s insurance agreements and standards.


Requestors do not have to create purchase orders as Transportation processes all invoices and bills customers monthly via ITF. The charges will appear on:

  • Account 65298 for consolidated ChartStrings
  • Account 65213 for non-consolidated ChartStrings

All charter services are billed electronically. There is no need for cash transactions at the time of service, as any additional services not previously quoted will be billed electronically. Tips are not required and are left to the discretion of the department.

Columbia Transportation requires a 7-business-day cancellation notice for all Bus and Van Charters. Users will be charged the full amount if reservation is not cancelled within 7 business days. 

Charter Request Form

A Charter Request Form should be completed to obtain quote(s) for charter services. Upon receipt, Columbia Transportation will provide a quote within 2-3 business days.