- Vehicles range from 11-passenger vans to 54-passenger coaches.
- Charter requests should be submitted with as much advance notice as possible (at least 2-3 weeks prior) to ensure that vehicle(s) will be available.
- Requesting services through Columbia Transportation ensures that all students, staff and faculty are covered under Columbia’s insurance agreements and standards.
Billing
For Columbia University departments that can charge a chartstring:
Requestors do not have to create purchase orders as Transportation processes all invoices and bills customers monthly via ITF. The charges will appear on:
- Account 65298 for consolidated ChartStrings
- Account 65213 for non-consolidated ChartStrings
All charter services are billed electronically. There is no need for cash transactions at the time of service, as any additional services not previously quoted will be billed electronically. Tips are not required and are left to the discretion of the department.
Columbia Transportation requires a 7-business-day cancellation notice for all Bus and Van Charters. Users will be charged the full amount if reservation is not cancelled within 7 business days.
For non-Columbia affiliates and private requestors (must have a CU sponsor) that cannot charge a chartstring:
Requestors must submit payment in check 7 business days in advance of event date or the reservation will be cancelled. The check should be made out to “The Trustees of Columbia University” with reference to Columbia Transportation and include the event date.