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Manhattanville Commuter Incentives

25% CARPOOL/VANPOOL PARKING REIMBURSEMENT

Commuter Incentive:

Manhattanville employees who carpool to work can receive the carpool parking discount incentive. Qualified carpool groups of three or more Manhattanville full-time employees are eligible to be reimbursed 25% of their monthly parking expenses for public garages located in the Manhattanville and Morningside area.

Eligibility criteria for carpool members:

  • Manhattanville employees only, full-time, any pay grade, including union employees are eligible
  • Students are not eligible at this time.
  • Columbia University Manhattan residents are not eligible.
  • Reimbursements for Columbia's Morningside garages are not permitted at this time.

How it works

  • Employees need to first form their carpool group. If you need help finding a carpool group, you can find a carpool or list your ride here.
  • Carpool groups need to designate a primary contact who will receive the 25% discount parking incentive
  • Using this form, the primary contact will need to prequalify the group, and provide the names, UNIs and home ZIP codes of the people in the carpool group.
  • Legitimate carpool groups will be pre-qualified by Environmental Stewardship.
  • Columbia will reimburse the primary designated individual per each qualified carpool group for 25% of the monthly parking expense.
  • The primary carpool group member must submit a claim and uploaded and image of their receipt to Environmental Stewardship via the claims form, within 30 days of the qualified parking expense.
  • Reimbursements will be made for Morningside and Manhattanville area garages only.
  • The primary carpool group member must become a “vendor” via the process detailed on the Finance website: https://forms.finance.columbia.edu/vendor-request/
  • Employee will be reimbursed to bank account or via check.
  • If a car/vanpool group's number of Manhattanville employees falls below three people, the primary contact must immediately notify the Environmental Stewardship office. Car/vanpool groups will have 8 weeks to find a replacement member to qualify for the incentive.
  • Periodic meetings will take place to ensure the carpool group is functioning.

FORT LEE SHUTTLE GUARANTEED RIDE HOME PROGRAM

Commuter Incentive:

Manhattanville campus employees using the Fort Lee shuttle for their commute can be reimbursed for a ride home when unexpected situations arise by signing up for the guaranteed ride home program. The guaranteed ride home program gets you home if you have a family emergency or have to leave work unexpectedly. Once signed up, you can be reimbursed for a taxi, car-share, or transit trip to your emergency location. Employees who pre-enroll can be reimbursed up to $100 per year for qualified emergencies.

How it works

  1. Employees submit an application online.
    1. Employees must agree to the following terms and conditions:
      1. Reimbursement can only be used for qualified emergencies, including:
      2. Unexpected personal illness/emergency
      3. Unexpected family illness/emergency
      4. Carpool leaves due to an illness/emergency
    2. The following are not qualified reasons for reimbursement:
      1. Missed the Columbia bus/transit
      2. Delayed Columbia bus or transit service
      3. Weather events
      4. Unexpected work-related overtime
    3. Employees must follow these steps when an emergency arises:
      1. Immediately call and take a taxi, car-service, or transit option to their destination.
      2. Pay for the ride using cash or credit card, making certain to keep the receipt

Make a Guaranteed Ride Home claim

  1. Reimbursement process:
    1. Employee must submit claims using the online form, including the date of occurrence, name, and explanation of why the expense qualifies for reimbursement. The employee will be asked to upload the receipt from their qualifying ride. This form needs to be submitted within 30 days of the trip.
    2. The Environmental Stewardship office will use Columbia’s Travel and Business Expense Reimbursement (TBER) form to file reimbursements.
    3. Employee must become a “vendor” via the process detailed on the Finance website: https://forms.finance.columbia.edu/vendor-request/
    4. Employee will be reimbursed to bank account or via check.

CAR SHARE (ZIPCAR) MEMBERSHIP REIMBURSEMENT

Commuter Incentive:

Go car-free in 2018 and be reimbursed for a Zipcar membership! Columbia’s Office of Environmental Stewardship is reimbursing Columbia Manhattanville employees the cost of an annual Zipcar membership for choosing to give up their vehicle in favor of a car-free commute. With this incentive, Columbia aims to reduce car ownership and the number of vehicles commuting in and around the Manhattanville area.

Zipcar is a car sharing company that allows members the convenience of having access to car when they need it, without the costs and hassles of owning and parking a car. There are many Zipcar locations surrounding the Columbia neighborhood, and throughout New York City. Zipcar offers all Columbia affiliates discounted rates.

Submit how you have begun a car-free commute or sold your car for car-free lifestyle in 2018 and you will be reimbursed, while this offer lasts, for your Zipcar Columbia membership. Fill out this application which will be reviewed by Columbia’s Environmental Stewardship office. Questions about this program can be emailed to da2642@columbia.edu.

How it works

  1. Employees submit an application online.
  2. The Office of Environmental Stewardship will contact applicants and reimburse qualified employees $15 on their Columbia University paycheck, using the Travel and Business Expense Reimbursement (TBER) form.
  3. Employee must become a “vendor” via the process detailed on the Finance website: https://forms.finance.columbia.edu/vendor-request/
  4. Employee will be reimbursed to bank account or via check.